Rillo
PricingLog inStart free
Rillo Realtor

Talk after the showing. The rest is already done.

One workspace with an inside sales assistant built in. Say what happened once and the client record, the property, the promise you made and the next follow up are written against the right people, on the same Rillo the whole business runs on.

Try Rillo Realtor freeExplore the workspace
Or book a walkthrough

30 days free. No card to start.

Built for independent agents, teams, brokerages and the coordinators who keep the file moving.

You say

Dana and Priya liked the second house but they need to sell first. Send the lender the update and remind me to call Thursday.

Rillo Realtor writes
  • HouseholdDana and Priya Okafor
  • Property412 Hillside, showing logged
  • NoteLiked it. Needs to sell first.
  • ConditionSale of current home
  • DraftLender update, waiting for you
  • Follow upCall Dana, Thursday 9am
The lender email waits for you to read it.
Nothing sends itself. Every customer-facing message waits for a person.
Your data leaves when you do. Export any time, including after you cancel.
One Rillo underneath. Contacts, calendar, documents and the team roles, not four tools.
The record

See the client, the property and the next move in one place.

A household is more than one person, the people around the deal belong on the record rather than in somebody phone, and a property has a journey rather than a status field. This is what Rillo Realtor opens to.

The Okafor household

Under contractMore engaged than last month
Youwith Ray, coordinator
Who is in this
  • Dana OkaforPrimary clientPrefers text. Works nights.
  • Priya OkaforCo-buyerMakes the school district call.
  • Ben AlvarezLenderPre-approval expires in 21 days.
  • Sana WhitfieldTitleHas the file. Waiting on survey.
  • Tom ReyesReferred themClosed with you in 2024.
Properties
  • 412 HillsideUnder contractOffer accepted day 3
  • 18 MapleShown twiceSecond choice
  • 9 ElmPassedToo close to the road
What they are after
Three bedroomsUnder the school capMove by AugustNeeds to sell first
What you promised
Send the lender the updated timeline. Said Thursday.
Next touch
Call Dana, Thursday 9am
Drafted, waiting for you

Ben, quick update on Hillside. Inspection is booked for the 14th and we are on track for the 30 day close. I will send the report the same day.

SendEdit
How it is put together

Real estate is not one contact and one deal.

Say two names in one sentence and Rillo Realtor keeps them as two people on one household, works out which one is the client and which one is the lender, and attaches what you said to the property it was about.

A household
  • Buyer
  • Co-buyer
  • Lender
  • Title or attorney
  • Inspector
  • Referral partner
A property, all the way through
  1. 1Saved
  2. 2Shown
  3. 3Offer
  4. 4Contract
  5. 5Inspection
  6. 6Appraisal
  7. 7Closing
  8. 8After
A day

The work you already do, minus the typing.

  1. In the car after a showing

    You talk. Rillo writes.

    Hold the button and say what happened. The record, the follow up and the next step are written against the right people before you have pulled out of the driveway. Your browser does the transcription, so the recording never reaches a Rillo server.

    You say

    Dana and Priya liked the second house but they need to sell first. Send the lender the update and remind me to call Thursday.

    Written
    HouseholdPropertyNoteConditionDraftFollow up
    The lender email waits for you to read it.
    Thursday morning it is at the top of your day, with the note underneath it.
  2. On a call with a buyer

    Type as they talk, and the call ends already handled.

    Dial on your own phone and keep Rillo open. Notes are stamped with where in the call you typed them, and anything you promised becomes a follow up you tap to accept. Nothing is scheduled without you.

    You say

    They want to see the two on Maple this weekend, and I said I would check whether the Elm one is still available.

    Written
    ClientPropertiesShowingPromiseTimeline
    The showing request is proposed. You tap once to accept it.
    The promise you made is a task with your name on it, not a thing you have to remember.
  3. Under contract

    The dates in the contract become the dates on the calendar.

    Inspection, appraisal, financing and closing, each derived from the contract date the file carries rather than typed twice. Add a date the contract does not carry and Rillo asks for it rather than inventing one.

    You say

    We are under contract on Hillside as of today, thirty day close, inspection window is ten days.

    Written
    TransactionInspectionAppraisalFinancingClosingCoordinator
    Nothing goes to the client until somebody sends it.
    What is at risk this week sits on the same screen as everything else you are working.
  4. Six months after closing

    They hear from you again, because Rillo remembered.

    Move in check in, the home anniversary, the referral ask. Drafted for you, waiting for a person to read them, and never sent on their own.

    You say

    Hillside closed Friday. They are moving in over the weekend.

    Written
    TransactionMove inAnniversaryReviewReferral
    Every one of these is a draft. A person reads it before it goes.
    The relationship keeps going without living in somebody head.
The team

Everyone works from the same history, and sees what their job needs.

AgentTheir own book, every property and conversation on it.
CoordinatorThe files they run, the deadlines, the documents. Not the commission.
Team leadThe team book, who is behind, what is at risk this week.
Brokerage managerEvery team, every office, and who changed what.
Lender or titleThe one file you shared with them. Nothing else, and not billed.
What Rillo Realtor adds

Real estate work, on top of the whole workspace.

  • Properties, with days on market derived rather than stored
  • Buyer matching on the property and client criteria your brokerage allows, with the criteria shown beside every match
  • Hyperlocal market context, cached weekly and refused when stale
  • Client and household memory, so every conversation, property, offer and promise sits on one record
  • Drafted follow ups that wait for a person before they send

Everything else Rillo does comes with it: contacts, pipeline, calendar, quotes, documents, routes and the team roles, because this is that product with real estate turned on rather than a smaller one sold separately.

Switching

Bring the book you already have.

If your current system exports a spreadsheet, your book comes with you. We do the first import with you rather than handing you a template and wishing you luck.

Comes across
  • Contacts and households
  • Notes and history
  • Tasks and follow ups
  • Deals and stages
  • Custom fields
  • Property records
  • Tags and lists
  • Owners and assignments
Needs a hand
  • Files and attachments, which come over as a second pass
  • Anything your current system does not export
  • Automations, which are rebuilt rather than imported
See how migration works
Price

Choose the level of coordination your business needs.

Every agent who opens Rillo Realtor needs a seat, coordinators and ISAs included. Lenders and title partners you share a single file with are collaborators and are not billed.

Independent Agent
$15per agent, per month
One agent, your own book, nobody to coordinate with.
Start on Independent Agent
Solo plan
Most teams start here
Team
$39per agent, per month
A team sharing clients, listings and showings rather than three spreadsheets.
Start on Team
Brokerage
$59per agent, per month
A brokerage, with permissions, assignment and one shared view of every listing and the buyers on it.
Start on Brokerage
Business plan
Enterprise

More than one office, a franchise agreement to satisfy, or identity and security requirements. Single sign on, custom governance, assisted migration and security review.

Talk to Enterprise Sales

What would this cost us?

$273a month on Team
  • 7 billed seats, at $39 each
  • 4 collaborators, not billed
  • A seat unopened for 60 days pauses and stops being billed

This is the arithmetic the invoice does: the plan price times the number of seats. Tax, if it applies where you are, is added at checkout.

See the full breakdown

Three ways to run a book

The difference is what happens after the conversation.

Notes and a spreadsheetA traditional CRMRillo Realtor
After a showingTyped up that evening, if at allTyped into a form on a phoneSpoken once, written to the right people
Two buyers, one conversationOne note, both names in itOne contact, spouse in a fieldTwo people on one household
What was promisedIn your headA task, if you made oneCaptured from what you said
Contract deadlinesA separate spreadsheetTyped in a second timeDerived from the contract dates
Customer-facing messagesWritten from scratchA template you editDrafted from what happened, sent by you
Coordinator accessForwarded emailsA second paid seatA role with its own view
Getting your data outCopy and pasteDepends on the planExport whenever, including after you leave
Trust and control

Nothing reaches a customer without a person.

A person approves every send

Rillo prepares customer facing work and holds it. It does not loosen on a bigger plan, and there is no setting that turns it off.

You can see what it did

Every action the assistant takes is written down with what was said, so a record that looks wrong can be traced to the sentence it came from.

Your words stay yours

Your browser does the transcription. Rillo never receives the recording, only the text you can see.

You can take it with you

Export what is in there whenever you want. A workspace you cannot leave is a workspace you cannot properly try.

Know what you are getting

What stays where it is, and what Rillo Realtor holds.

Stays where it isYour MLS and your transaction system
  • Listing data and the IDX site
  • The contract file of record
  • Compliance and the broker archive
Moves hereRillo Realtor
  • The household, kept as one record
  • Showings and what was actually said
  • Buyer criteria, on the client rather than in your head
  • Promises you made in a driveway
  • Drafts to lenders and clients, held for you

Not an MLS or an IDX site, and it does not publish listings. No escrow or contract deadline screen. No lender or title partner login. Market context is entered per ZIP, not fed.

Who it is for

The same Rillo Realtor is a different day depending on the job.

Does the work

Buyer's agent

Does the work

Transaction coordinator

Runs the team

Broker

Straight answers

What people ask before they start.

Does this replace my MLS or my transaction system?

No. Rillo is not an MLS or an IDX website and it does not publish listings. Listing data stays in the MLS and the contract file of record stays in your transaction system, with compliance and the broker archive. Once a property is on the record here it carries the showings, the offers, the deadlines and everything anybody said about it, which is the part those systems do not hold.

What happens when I dictate a showing on the way to the car?

The household gets the showing, what they reacted to, the criteria that just changed, and the follow up you said you would do, with a date. Your browser does the transcription; Rillo never receives the recording, only the text you can see.

What is missing today?

There is no escrow or contract deadline screen, no lender or title partner login, and market context is entered per ZIP rather than fed from anywhere. Rillo does not publish listings.

What can I record as a buyer criterion?

What the buyer wants from the home or the location: size, layout, commute, price, a school by name, distance to somewhere they named. Rillo will not record a criterion that describes people rather than property. It refuses the entry and explains why, so the sentence never becomes data, and matching runs on the home.

Does my team see my clients?

Only if you are on a plan with teams, and only where somebody set that up. Who can see and change what is a separate question from who does which job, and it is answered by whoever runs the brokerage.

Can I import from the CRM I use now?

If it exports a spreadsheet, yes. Contacts, households, notes, tasks, deals, stages, custom fields and property records come across. Attachments come over as a second pass, and somebody helps you with the first import.

What counts as a seat?

An agent who opens Rillo. Coordinators and ISAs are agents for this purpose because they work in it every day. Lenders, title and anybody outside the brokerage you share a single file with are collaborators and are not billed.

Does this work for one agent on their own?

Yes. Independent Agent is a real plan rather than a demo tier. The same conversation capture, the same records and the same drafts. What you do not get is the team coordination, because there is no team to coordinate.

What changes for a brokerage?

Permissions, assignment across teams, and shared standards and templates so every agent files the same way. The records underneath are the same records.

What connects to Rillo today?

Calendar and webhooks are live, and a spreadsheet import handles the rest, including a webhook you can point a lead source at. Native delivery from every portal is not there yet, which is worth knowing before you decide rather than after.

Can I get my data out?

Yes, whenever you want, including after you leave. Contacts, notes, properties, transactions and the history against each. Your client list is the reason you would be nervous about moving it in, so it is the thing you can always move back out.

What happens when somebody stops using it?

A seat that has not been opened in 60 days pauses and stops being billed. It comes back the moment they sign in, and the billing follows on the next invoice rather than immediately.

What happens after the trial?

Thirty days free and no card to start. If you have not added one by day 31 the workspace pauses rather than billing you, and nothing is deleted.

Start with your own book.

Import what you have on the first day, or start empty and let it fill up from the conversations you were having anyway. Your data exports whenever you want it, including after you leave.

Try Rillo Realtor freeCompare the plans

30 days free. No card to start.